Privacy Policy

Walchwil International Men's Club (WIMC)

1. General

Walchwil International Men's Club (WIMC), hereinafter "WIMC", "we" or "us", takes the protection of your personal data seriously. This Privacy Policy explains which personal data we process in connection with our website www.wimc.ch and our club activities, for what purposes, to whom we disclose it and what rights you have.

We process personal data in accordance with the Swiss Federal Act on Data Protection (FADP) and the Data Protection Ordinance (DPO).

2. Controller and contact

Walchwil International Men's Club (WIMC)
Haltli 1
6318 Walchwil
Switzerland
E-mail: club@wimc.ch

For any questions about data protection or to exercise your rights, please contact us at the address above.

3. What data we process and why

3.1 Visiting our website

When you visit our website, our hosting provider automatically records technical data (server log files): IP address, date and time of access, page requested, browser and operating system, and referring page. This data is used solely to deliver the website, to detect faults and for IT security. It is not combined with other data and is not used to identify you personally.

3.2 Contact form and e-mail

If you contact us via a form on our website or by e-mail, we process the data you provide (e.g. name, e-mail address, telephone number, subject and message) in order to answer your enquiry. We delete this data once your enquiry has been dealt with, at the latest after 12 months, unless it becomes part of a membership or event registration or a longer retention is required by law.

3.3 Membership applications and event registrations

For membership applications and event registrations we process the information you provide, such as name, address, e-mail address, telephone number and any details required to organise an event (e.g. number of guests, dietary requirements). We use this data to process your application, to keep our membership records, to organise events, to collect membership fees and for internal club communication (e.g. invitations).

3.4 Members' area and photos

Members can log in to a protected members' area. On our website we show names, roles and photos of board members and, with their consent, of other members. Photos of club events may be published on our website or social media; if you do not wish a photo of you to be published or want it removed, please let us know.

4. Cookies

Our website uses only technically necessary cookies (e.g. to keep you logged in to the members' area or to remember settings). We do not use analytics, tracking or advertising cookies. You can block or delete cookies in your browser settings; some functions may then no longer work.

5. Disclosure to third parties

We do not sell your personal data. We disclose it only where necessary for the purposes described above, in particular to:

  • ClubDesk (reeweb ag, Basel, Switzerland): our website and club management software. ClubDesk processes data on our behalf, under a data processing agreement, in a data centre in Switzerland.
  • Venues and event partners (e.g. restaurants), where necessary to organise an event (e.g. confirming a reservation).
  • Authorities, where we are legally obliged to do so.

6. Disclosure abroad

We store your data in Switzerland. For support purposes our software provider uses service providers in the USA (e.g. for support and e-mail tools), which in individual cases may have access to data. Where data is disclosed to a country without an adequate level of data protection, this is done on the basis of appropriate safeguards, such as certification under the Swiss-U.S. Data Privacy Framework or standard contractual clauses recognised by the Federal Data Protection and Information Commissioner (FDPIC).

Our website links to our LinkedIn page. If you follow this link, LinkedIn (LinkedIn Ireland Unlimited Company) processes your data under its own privacy policy.

7. Retention

We keep personal data only for as long as necessary for the respective purpose: enquiries up to 12 months (see 3.2), membership data for the duration of membership, event registrations until the event has been completed and settled. Accounting records are kept for 10 years as required by law.

8. Data security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse and unauthorised access, for example access restrictions to our club management software and encrypted transmission (HTTPS).

9. Your rights

Under the FADP you have the right in particular to:

  • request information on whether and which personal data we process about you (right of access);
  • have inaccurate data corrected;
  • have your data deleted or its processing restricted, unless we are legally obliged to keep it;
  • object to the processing of your data;
  • receive data you have provided to us in a common electronic format (data portability);
  • withdraw any consent you have given, with effect for the future.

To exercise these rights, please contact us at the address given in section 2. We may ask you to verify your identity. You also have the right to lodge a complaint with the Federal Data Protection and Information Commissioner (FDPIC, www.edoeb.admin.ch).

10. No automated decisions

We do not make decisions based solely on automated processing and do not carry out profiling.

11. Minors

Our offering is not directed at minors. If you believe that a minor has provided us with personal data without the consent of a parent or guardian, please contact us so that we can delete it.

12. Changes

We may amend this Privacy Policy at any time. The version published on this website applies.

Version: October 2026